economics society

Constitution

  1. The name of the club is Economics Society, hereinafter referred to as “ESOC” in this document
  2. The chairpersons of ESOC are Ms. Akanksha Thokade and Mr. Shivam Agharkar hereinafter referred to as the “chairpersons”.
  3. The team members are hereinafter referred to by their committee name and role in ESOC
  1. Provide an opportunity for VIT Pune students to represent and actively participate in the events conducted by ESOC as part of a formal VIT Pune club structure
  2. Extend economic concepts beyond theory by implementing them practically through events, webinars, workshops, and biweekly discussions.
  3. Bring together as many like-minded students (and friends) for the purpose of improving their social and cultural experience through offering member events and activities.
  4. Committed to treating everyone equally within the context of its activity and with due respect to the differences of individuals. It shall not apply nor endorse unlawful or unjustified discrimination.
  5. Fulfill the criteria set by VIT for ESOC to qualify as an official club every academic year.
  1. The club shall be empowered to do all things necessary for the attainment of the aims and objectives of the club.
  2. In doing so, the club will adhere to all (the “university”) policies and procedural guidelines at no time bringing the university into disrepute
  1. Organize social events for members/non-members and the promotion of the club.
  2. Provide gifts and prizes in accordance with the objects of the club.
  3. To enter into any other contract the club considers necessary or desirable.
  4. All the club members shall adhere to this constitution and its policies. Failing to do so will result in disciplinary action against them, including termination of membership.
  1. The club officers required by ESOC are:
    1. Chairperson(s), Treasurer(s), Heads of pre-decided committees: Management, Technical, Content, Outreach, Multimedia.
    2. Positions beyond these may be added at the club’s discretion.
  2. Forming the Executive Committee:
    1. To be selected as officers in ESOC, the interested candidates must prove their candidacy by going through team recruitment interviews and fulfilling the pre-interview tasks.
    2. The selected officers of ESOC shall consist of leadership roles – Chairperson(s), Treasurer(s), Committee Heads – which shall serve as the Executive Committee.
    3. Active Members of ESOC will be given preference while forming the Executive Committee.
    4. Tenure of officers is on a semester basis.
    5. All officers are eligible for retention interviews after their tenure of a semester is over.
    6. In cases deemed necessary by the Chairperson(s), new officers can be appointed in between the semester.
    7. No person shall hold more than one position on the Executive Committee at any one time.
  3. Duties of Officers:
    1. Chairperson:
      1. Act as a spokesperson for ESOC.
      2. Preside all monthly, semester, annual meetings
      3. If the Chairperson(s) is unable to attend, then a delegate nominated by the Chairperson(s) shall chair that meeting.
      4. Authority to appoint all committee heads, to change committees names/structure.
      5. Have the power to form and appoint any sub-committee/s as required for specific purposes
      6. May, at their discretion, employ a person or persons to carry out certain duties required by the club, as may be deemed necessary.
      7. Should a vacancy occur on the Executive Committee during the season, the Chairperson shall appoint a successor until deemed necessary.
      8. Final decisions over club-related matters lie with the Chairperson.
    2. Treasurer:
      1. Fix fees and subscriptions payable by members and decide such levies, fines, and charges as is deemed necessary and advisable, and to enforce payment thereof.
      2. Manage the sponsors and finances related to ESOC.
      3. Collect and store all ESOC-related receipts and keep the finance books clear.
    3. Management:
      1. Responsible for internal affairs of ESOC.
      2. Managing Director:
        1. Keep updates of the workings of all Executive Committee
        2. Communicate with all committees inside the Executive Committee and resolve their grievances, if any.
        3. Act as a medium of communication between Chairperson(s) and Executive Committee
      3. Meeting Manager:
        1. Schedule monthly, semester, annual meetings, and any other meetings that the team may deem necessary.
        2. Responsible for meeting minutes in every meeting.
        3. Arrange and oversee the conduction of biweekly sessions with the members of ESOC.
      4. Technical:
        1. Introduce projects for the members of ESOC and provide technical guidance to members
        2. Actively participate in biweekly sessions with the members to encourage a technical environment in ESOC.
        3. Maintain the website with updated information.
        4. Collect and store all the member and other relevant databases with only administrative access to Chairperson(s) and other team members upon need basis. This database must, at all times, remain private and not available for use outside ESOC.
        5. Collaborate with Marketing team to create
      5. Content:
        1. Research and curate the content that will be used for website , posters, captions, emails, articles, blogs, presentations, etc.
        2. Hand in monthly reports of the club working on the last Saturday of every month.
      6. Outreach:
        1. Social Media:
          1. All promotional posters/content to be spread on relevant social media channels of ESOC.
          2. Provide ways to reshare promotional posters/content to the Executive team.
        2. Marketing:
          1. Market the idea of ESOC and improve the engagement of the general public with ESOC.
          2. Design live campaigns for the club around the college.
          3. Collaborate with the Social Media team to plan social media campaigns.
          4. Responsible for timely delivery of promotional emails to members/entire college population/interested audience. For this purpose, the officer can collaborate with the technical team to form embedded emails.
        3. Multimedia:
          1. Create promotional posters, videos, gifs, etc. for various events happening in ESOC.
          2. Design content and other elements for website and social media channels.
A member of the executive committee will be liable for termination from their respective committee in case of:
  1. Absence from three or more meetings without leave of absence.
  2. Not engaging in any club activities for three or more consecutive weeks without leave of absence.
  3. Spreading derogatory information that demeans the club or its idea in any way and harms the image and reputation of ESOC and its members among its members, any students, faculty of VIT, and other institutions.
  4. Involvement in any illegal and derogatory activity in the name of ESOC.
  5. Harassment of any other fellow member of the committee or the club to an extent where the Executive as a whole decided upon the termination of their membership.
  6. Breach of any rule, regulation, or by-law of the club.
  7. Resignation submitted by the officer will be applicable for the current semester. The student will be eligible to participate in the interview process again in the next semester.
  1. Membership shall be open to any person who wishes to further the interests of the club
  2. Each person admitted to membership shall be:
    1. Bound by the Constitution and By-laws of the club.
    2. Come liable for such fees and subscriptions as may be fixed by the club.
    3. Entitled to all advantages and privileges of membership.
  3. Membership does not discriminate on the grounds of race, color, sex, marital status, national origin, age, height/weight ratio, or disability.
  1. Any person’s membership may be terminated by the following events:
    1. Resignation
    2. Expulsion
  2. The Executive Committee shall have the power to suspend or expel any member of the club for:
    1. Any of the events in Item 5.3, 5.4, 5.5, and 5.6
    2. False or inaccurate statements made in the member’s application for membership of the club.
    3. By any act detrimental to the club or the university, after having undertaken due to inquiry.
  3. Any member who is expelled, suspended, or has their membership terminated, shall have the right to appeal against their suspension or expulsion by presenting their case to a general meeting called for such purpose, and the decision of the general meeting shall be final.
  1. Biweekly General Meeting:
    1. The Management is responsible for arranging biweekly general meetings
    2. The biweekly general meeting will serve as a means for the members to network amongst themselves and the Executive. These meetings may run without a set agenda.
    3. The Executive is highly encouraged to participate in these meetings. However, failing to do so will not cause serious actions against non-attending members.
    4. The quorum at the Biweekly General Meeting shall be a minimum of five (5) members of ESOC, not belonging to the Executive Committee.
  2. Executive Meeting:
    1. Executive meetings may be called by the Executive Committee or at the request of the Chairperson(s).
    2. The Executive Committee members shall give at least three (3) days notice, in writing, of the date of the Executive meeting to the members. Notice of Executive meetings shall set out clearly the business for which the meeting has been called. No other business shall be dealt with at that Executive meeting.
    3. The quorum at the Executive meeting shall be a minimum of the Executive Committee members.
  3. Annual General Meeting:
    1. The Annual General Meeting of the club must be held prior to the end of the calendar year.
    2. The Chairperson(s) shall give at least fourteen (14) days notice of the date of the Annual General Meeting, to members.
    3. The quorum at the Annual General Meeting shall be a minimum of the Executive Committee. If, at the end of 30 minutes after the time appointed in the notice for the opening of the Meeting, there be no quorum the meeting shall stand and adjourn for one week. If at such a meeting there is no quorum those members present shall be competent to discharge the business of the meeting.
  1. Voting powers at the General Meeting:
    1. The Chairperson(s) shall be entitled to a deliberate vote, and, in the event of a tied vote, the Chairperson(s) shall exercise a casting vote.
    2. Each individual club member present shall have one (1) vote.
  2. Voting powers at Executive Committee Meetings:
    1. The Chairperson(s) shall be entitled to a deliberate vote, and, in the event of a tied vote, the Chairperson(s) shall exercise a casting vote.
    2. Each individual core committee member present shall have one (1) vote.
  1. No alteration, repeal, or addition shall be made to the Constitution except at the Annual General Meeting, or Executive meeting, called for that purpose, and notice of all motions to alter, repeal or add to the Constitution shall be given to members fourteen (14) days prior to the Annual General meeting, or seven (7) days prior to an Executive meeting called for such purpose.
  2. The management shall forward such notices of motion to each Executive Committee member at least fourteen (14) days prior to the Annual General Meeting or seven (7) days prior to an Executive meeting.
  3. Alterations to the By-laws can be made only at Executive Committee Meetings provided notice of the proposed alteration/s has been duly notified to Committee Members.
  4. Such motions, or any part thereof, shall be of no effect unless passed by a seventy-five percent (75%) majority (special resolution) of those present and entitled to a vote at the Annual General Meeting or Executive Committee Meeting, as the case may be.

Dissolution of ESOC may happen in case the club fulfillment criteria set by VIT is not met.
If on the closure of the club, any property of the club remains after the satisfaction of the debts and liabilities of the club and the costs, charges, and expenses of that winding up, that property shall be distributed: (a) To another incorporated club having objectives similar to those of the club; or (b) For charitable purposes, which incorporated club or purposes, as the case requires, shall be determined by resolution of the members.


“I acknowledge receipt of the rules of The Economics Society Club and confirm my understanding and acceptance that such rules (as amended from time to time) shall govern my membership of the Club. I further acknowledge and accept the responsibilities of membership upon members as set out in these rules.”